FINANCE DEPARTMENT

 101 North Halagueno Street | (575) 887.1191

 

 

Monica Harris, City Treasurer

The City of Carlsbad Finance Department is responsible for all receipts and disbursements concerning all City Departments. Finance Department branches include payroll, purchasing, utility bill receipts and billing, EMS receipts, accounts payable, fixed asset coordination, accounting and reception.

The City of Carlsbad has approximately forty (40) accounting funds comprised of sixty (60) departments and nine (9) bank accounts. It is the mission of the Finance Department to provide excellent service of the highest quality to every person in a courteous and professional manner.

The City of Carlsbad is required by Section 6-6-2 NMSA 1978 to submit an interim budget, for approval, to the New Mexico Department of Finance and Administration by June 1 of each year. A final budget, for approval, is required to be submitted by July 31 of each year.  Adjustments to the final budget must be approved by both the City Council and the Department of Finance and Administration.  Quarterly reports must be submitted to the Department of Finance and Administration as well.

 FY 2014-2015 Interim Budget submitted to DFA

 

 FY 2013-2014 Final Budget approved by DFA                    FY 2013-2014 approved Budget Adjustments

 

Financial Statements - July 2013 Financial Statements - January 2014
Financial Statements - August 2013 Financial Statements - February 2014
Financial Statements - September 2013  Financial Statements - March 2014
Financial Statements - October 2013 Financial Statements - April 2014
Financial Statements - November 2013  Financial Statements - May 2013
Financial Statements - December 2013 Financial Statements - June 2013


View the Current Fee Schedule


CITY TREASURER

It is the responsibility of the City Treasurer to receive, disburse and account for all moneys belonging to the City.  The Finance Department is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs.

City of Carlsbad financial statements are prepared in accordance with generally accepted accounting principals (GAAP) as applied to governmental units.  The Governmental Accounting Standards Board (GASB) is the standard-setting body for governmental accounting and financial reporting.

The accounts of the City of Carlsbad are organized on the basis of funds and account groups, each of which is a separate accounting entity.  The operations of each fund are accounted for through a set of self-balancing accounts which compromise its assets, liabilities, fund equity, revenues and expenditures/expenses.

City of Carlsbad Special Revenue Funds include:

  • Fire Protection Fund
  • Lodgers' Tax Fund
  • Walter Gerrells Performing Arts & Exhibition Center Fund
  • Airport Fund
  • Emergency Medical Service Fund
  • Local Government Correction Fund
  • Law Enforcement Protection Fund
  • Retired Senior Volunteer Program Fund
  • Special Museum Fund
  • Sports Complex Fund


The City of Carlsbad maintains cash accounts and certificates of deposit in four banks within its geographical area.  The banks are covered by FDIC insurance and collateral pledged to the City of Carlsbad accounts.  The collateral pledged consists of obligations insured or guaranteed by the U.S. agencies or obligations insured or guaranteed by the State and its subdivisions.

MONTHLY CASH REPORTS

 April 2014

 March 2014

 February 2014

 January 2014

 December 2013

 November 2013

 October 2013

 September 2013

 August 2013

 July 2013

 June 2013

 May 2013

 

INVESTMENT POLICY

 Investment Policy


AUDITS

 2012-2013 Audit

 2011-2012 Audit

 2010-2011 Audit

 2009-2010 Audit 

 2008-2009 Audit

 2007-2008 Audit

 2006-2007 Audit

 2005-2006 Audit

 2004-2005 Audit

 2003-2004 Audit

 2002-2003 Audit

 2001-2002 Audit

 2000-2001 Audit   

BOND DISCLOSURES

 2009 Joint W & S Bond Disclosure for fiscal year ending 6/30/13

 2009 Gross Receipts Tax  Bond Disclosure for fiscal year ending 6/30/13

 2002 Sales Tax Bond Disclosure for fiscal year ending 6/30/13

 2009 Joint W & S Bond Disclosure for fiscal year ending 6/30/12

 2009 Gross Receipts Tax  Bond Disclosure for fiscal year ending 6/30/12

 2002 Sales Tax Bond Disclosure for fiscal year ending 6/30/12

 2009 Joint W & S Bond Disclosure for fiscal year ending 6/30/11 

 2009 Gross Receipts Tax  Bond Disclosure for fiscal year ending 6/30/11

 2002 Sales Tax Bond Disclosure for fiscal year ending 6/30/11 

 2009 Joint W & S Bond Disclosure for fiscal year ending 6/30/10 

 2009 Gross Receipts Tax  Bond Disclosure for fiscal year ending 6/30/10

 2002 Sales Tax Bond Disclosure for fiscal year ending 6/30/10 

 2009 Joint W & S Bond Disclosure for fiscal year ending 6/30/09 

 2009 Gross Receipts Tax  Bond Disclosure for fiscal year ending 6/30/09

 2002 Sales Tax Bond Disclosure for fiscal year ending 6/30/09 


 

 

 

 

Contact: Monica Harris
Email: mdharris_at_cityofcarlsbadnm_dot_com
Phone: (575) 887-1191 Ext 7910